New restrictions for restricted postcodes in Melbourne
From 11.59pm 1 July 2020 until 11.59pm 29 July, Stage 3 Stay at Home restrictions apply to 12 restricted postcodes in Victoria. These restrictions have been introduced to minimise the spread of coronavirus (COVID-19). We are reviewing the information on this page in light of restrictions announced on 7 July. For the latest information about the Stay at Home and Restricted Activities directions, visit the Department of Health and Human Services website.
On this page:
Inspections and auctions in restricted postcodes
From 11.59pm 1 July 2020 until at least 11.59pm 29 July 2020, an estate agent must not organise:
any auction to take place for the sale of residential property in a restricted postcode unless the auction will be conducted remotely
a person to inspect a residential property in a restricted postcode for the purposes of a prospective sale, pre-settlement or rental of the property other than by private appointment.
When organising a private appointment in a restricted postcode, the Stay at Home restrictions apply, meaning that only the minimum number of people needed to attend the private appointment should attend the premises.
Inspecting vacant properties
Private inspections of a vacant residential property in a restricted postcode for potential purchasers or potential tenants can be conducted provided that:
only one potential purchaser or tenant enters the premises, or
if there is more than one potential purchaser or tenant in attendance, those people ordinarily reside in the same premises as each other.
Inspections of occupied properties
Private inspections of an occupied/tenanted residential property are permitted to be organised. An inspection is only permitted where an estate agent and one other person (the person for whom the inspection is organised by private appointment) are present at the premises.
An inspection where an estate agent, the prospective tenant/purchaser and a resident of the premises are all present is not permitted. In this case the resident of the premises should leave the premises, and do so for a reason permitted under the Stage 3 Stay at Home restrictions, namely, to obtain necessary goods or services, for care and other compassionate reasons, to attend work or education or to exercise.
If you must attend a property, you should keep 1.5 metres between yourself and others and practice good hygiene, with regular hand washing and hand sanitising. If you feel unwell, even if you have tested negative for coronavirus (COVID-19), you should stay at home.
Inspections of tenanted properties
Inspections by vendors or landlords
A vendor or a landlord wanting to enter a property to inspect it is permitted to do so if they have served a valid notice to enter the premises under the Residential Tenancies Act 1997.
Inspections by estate agents
An estate agent is permitted to enter residential premises to exercise lawful duties as part of the exercise of their occupation, including to inspect a property on behalf of a landlord or vendor.
Restrictions on indoor gatherings do not apply to an estate agent entering an indoor space where it is necessary to enter a property in the exercise of their occupation. An estate agent may enter premises to conduct an inspection on behalf of a landlord or vendor irrespective of the number of residents of the property present at the time.
Incorporated associations (clubs)
From 11.59pm 1 July 2020 until 11.59pm 29 July 2020, if your association is scheduled to hold a meeting in a restricted postcode, you must follow the restrictions on social gatherings. For more information, visit Social gatherings - restricted postcodes on the Department of Health and Human Services.
Holding a meeting
If you need to hold a meeting you can:
use a teleconference, videoconference or other means of electronic communication. The Associations Incorporation Act 2012 (the Act) permits members to take part in general meetings by using technology that allows members to clearly and simultaneously communicate with each other, regardless of the incorporated association's rules about this. The Act also permits meetings of the committee of an incorporated association to be conducted by use of technology that allows members to clearly and simultaneously communicate with each other.
proxy voting. You must use a standard form subject to the rules of the incorporated Association. Members must be given a copy of the form with the notice of the AGM/Special General Meeting. A person acting as a proxy must act honestly and in good faith and exercise due care and diligence.
apply for an extension of time to hold the AGM. The Registrar is currently granting three-month extensions and waiving the usual fee. To seek an extension, complete our Extension of time to hold an AGM or lodge financial statements form (Word, 97 KB) and send it to email@example.com.
New physical distancing measures apply to co-operatives.
From 11.59pm on 1 July 2020 until at least 11.59pm on 29 July 2020, Stay at Home restrictions apply to the 12 restricted postcodes listed in Is my suburb affected?.
If your co-operative is scheduled to hold a meeting (subject to its rules), you should choose an alternative approach. You must adhere to the requirements of the rules of the co-operative and the Co-operatives National Law (Victoria) (the CNL) if you:
use alternative means to hold meetings including teleconference or video conference. The CNL permits directors to hold board meetings, or transact co-operative business outside physical meetings by the use of technology that allows the board to clearly and simultaneously communicate and share documents with each other. Meetings of the board can also be held by circulation of papers without the board members being physically present together. Circulation of papers can occur by use of technology.
use proxy voting or postal ballot. The rules of some co-operatives permit the use of proxy voting and/or postal ballot. It is strongly advised that prior to acting under any of these provisions, a co-operative seeks independent legal advice to ensure the board is acting in accordance with its regulatory requirements.
apply for an extension of time to hold your AGM. The Registrar will approve an extension of up to three months and waive any usual fee. To apply, complete the Application for extension or shortening of time form (Word, 128 KB) and submit to firstname.lastname@example.org.
Annual general meetings
From 11.59pm 1 July 2020 until at least 11.59pm on 29 July 2020, Stay at Home restrictions apply to the 12 restricted postcodes, and these apply to annual general meetings and other general meetings.
Under the restrictions you must not enter any premises if more than one other person is in that premises.
Holding a meeting
You must hold the meeting by teleconference or other remote technology.
Some matters do not need an AGM and can be resolved by ballot. You can conduct a ballot by:
other electronic communication.
Owners corporations should also consider what powers and functions they can delegate to the committee and/or manager. This can ensure effective administration between meetings.
Owners corporations should consider limiting the use of their power to decide that certain matters can only be dealt with at a general meeting. This will help provide flexibility for decision-making while social distancing is needed.
For general information, view Meetings and committees.
From 11.59pm on 1 July 2020 until at least 11.59pm on 29 July 2020, Stay at Home restrictions apply to the 12 restricted postcodes, and these apply to annual meetings or any other meetings.
If you cannot postpone a meeting, you can meet remotely via a:
Managers should contact residents as soon as possible to agree on a preferred approach.